Adobe Connect Community

Below are the dates and times for Adobe Connect demonstration sessions for November and the remaining session for October. These sessions will demonstrate the primary features of the meeting room and answer questions that you might have. No registration or RSVP necessary.

*Friday, October 30, 2009, 10:00 a.m. to 11:00 a.m.

*Friday, November 6, 2009, 1:30 p.m. to 2:30 p.m.

*Monday, November 9, 2009, 1:00 p.m. to 2:00 p.m.

*Tuesday, November 17, 2009, 10:30 a.m. to 11:30 a.m.

Here is the link to the meeting room: https://breeze.psu.edu/r54559680/. Please come when you like, learn about the new features, different ways to use Adobe Connect, ask questions, stay for a few minutes. Feel free to pass this on to friends and colleagues. Members of the Penn State community can arrange for an on-site demonstration by contacting your ITS Consultant

If you plan to join our demonstration session through Adobe Connect, please read through the Getting Started information at http://meeting.psu.edu/quickstart and test your connection in advance with our generic test meeting room at https://breeze.psu.edu/testmeetingroom/.

If you have any questions or problems entering the test meeting room, help is available by emailing breeze@psu.edu.

If you're unable to attend any of these sessions, one of the recorded sessions can be found at this link: https://breeze.psu.edu/p99712411/ .

The following links are provided by the Adobe Connect Pro User Community Connectusers Group (connectusers.com) providing Connect end users, administrators, developers with the latest up-to-date information.

Best Practices for Web Events Checklist

• View this job aid produced by the Acrobat Connect Pro Event Services team outlines best practices created by Amy Brooks, Connect Pro Event Services. The one page article focuses on the basic practices that every Host, Presenter, and Participant should practice to ensure that that the web event goes off without a hitch.

Includes a link to a printable pdf file Best Practices - Host - Speakers
http://www.connectusers.com/tutorials/2008/08/event_best_practices/index...

Want More Info?
• Watch this short Connect On Demand Presentation about Best Practices:
https://admin.adobe.acrobat.com/_a295153/connectbestpractices

Guillaume Privat, Group Product Manager, Adobe Systems produced this tutorial "Deep Dive into Connect Pro Recordings (Part 2)" that go beyong the out of the box editing in Connect Pro.

To view the tutorial visit the Acrobat Connect Pro User Community at http://tinyurl.com/yk8xr5b

If you are new or want to gather a general understanding of how the recordings work visit Deep Dive into Connect Pro Recordings (Part 1) at http://tinyurl.com/yjyo76e

And don't forget to visit our information here on the Penn State Adobe Connect Community at http://meeting.psu.edu/recording

Jason Parker of Adobe Systems made a really good tips sheet for those who need to produce or facilitate a webinar. Well worth a look!

You can find his tip at this URL:
http://www.connectusers.com/tutorials/2008/12/simulcast/index.php

John

I was looking to see what Digital Commons (http://digitalcommons.psu.edu/) here at Penn State offers for support and tutorials for Adobe Presenter and found an interesting and useful link to a demo of Presenter on YouTube (http://youtube.com).
I was impressed so I typed "Adobe Presenter" in the YouTube search and several more very good introduction sessions and tutorials were listed. All for free!!

Also several good videos came up just focusing developing better more effective presentation skills for delivery via the Internet.

Worth a look. All the sections are short and to the point.

Proceed to the Adobe Presenter download site:
http://www.adobe.com/support/downloads/detail.jsp?ftpID=4563

The Adobe Presenter 7.0.5 update is now available for download from the Adobe site. If you currently have a Adobe Presenter 7 license you will not need to acquire an additional license. For those that do not have a license, they are available for Penn State faculty and staff at the Penn State Computer Store. For purchasing information please visit https://shop.computerstore.psu.edu/products2.cfm/ID/3387

Quote from Adobe's Presenter update site:

"The Adobe® Presenter 7.0.5 update addresses a number of issues across the entire product. Adobe recommends that all Adobe Presenter 7 users apply this update. Get more details on issues resolved by visiting http://kb2.adobe.com/cps/506/cpsid_50677.html

This update requires that Adobe Presenter 7.0.2 be installed on your system. To determine which version of Adobe Presenter you have currently installed, choose Adobe Presenter Help > About Adobe Presenter. The version number appears in the top right corner below the close dialog box button. "

Proceed to the Adobe Presenter download site:
http://www.adobe.com/support/downloads/detail.jsp?ftpID=4563

There are 2 very distinct access permission options that recordings can be set to - "Private" or "Public." The access permission will need to be be set before distributing the URL to your intended audience.

1. The first and the most restrictive option is to use “Private” access. In this case each participant will need to be added to the meeting participant list . The meeting host or meeting creator can edit the participants list by going to the Meeting Information Screen> Edit Participants>Current Participant Screen. See http://meeting.psu.edu/editparticipants to learn more about how to add or remove participants to a meeting room.
2. The second less restrictive and most frequently used option is the "Public" option. the Public option is used more for general meetings, webinars, and class meetings.

In either option, the participants will need to have the recording URL so they can access the recording. One method frequently used here at Penn State and still maintain some restriction when the recording permission set to “Public” is to make a URL link to recording available in ANGEL.

Please note: that by default, all recording access permissions are set to "Private" and may need to be changed to "Public" if all of your students or attendees are not listed as participants in the Meeting Information screen.

Now this could raise a second part to the question: How can I change the access or permissions from “Private” to “Public” for the recording?
Only a Meeting Creator or Host can change the access permission for a recording or meeting room.

To change the access to selected recordings associated with a meeting room without changing the meeting room access,
1. Enter the Meeting room for the desired recording.
2. Under the "Meeting" menu select "Manage Meeting Information." This will open the Web interface in your browser.
3. Click the "Recordings" link at the end of the Meeting Information menu bar to view the list of recordings for the meeting room.
4. Select the desired recording by clicking the checkbox to the left of the recording name.
5. Select either the “Make Public” button or the “Make Private” button located just above the column headings.
6. If you select to make the recording private, continue editing the meeting room information by selecting “Edit Participants” from the “Meeting Information” menu bar and add the names of users to whom you wish to grant access.

For more information about “Setting Access Permissions for Recordings” please refer to our Community at http://meeting.psu.edu/node/459
John

A recently submitted question:

"I am having trouble removing documents from a breeze site that we use for a monthly meeting. Each time the meeting occurs we have several documents which we share. After months of meetings the list is getting lengthy and on the laptop we are not able to see the items at the bottom of the list. I would like to delete these items. I attempted to do this by going to Meeting>Manage Meeting Information>>Uploaded Content and then deleting the files. Now they no longer show up there, however if I go back out to the meeting, to the bottom of the screen and hit share> documents - they are all still showing at that point. That is where I would like them to be removed from."
Answer:
Documents that have been shared in a share pod or any pod can be easily removed from within the meeting room. What will you want to do is remove the pod that was used to display the document.

Follow these steps to delete unused or unwanted pods.

To delete files,
1. Login into the meeting room.
2. From the "Pods" menu, select "Organize Pods."
3. Select the pod (file) you want to delete.
4. Click the "Delete" button at the top of the column to the right of the list of pods.
5. Click the "Done" button when you have finished deleting pods (files).

To learn more about managing content in share pods please visit: http://meeting.psu.edu/node/473 at our Adobe Connect Community site.

From the Adobe Connect Exchange - Allister Lee:

I've just posted an updated version of the Connect Pro MP3 player to the Adobe Exchange.

http://tinyurl.com/ne4z64
or
http://www.adobe.com/cfusion/exchange/index.cfm?event=productHome&exc=14...

Featured
Connect Pro MP3 Player

While a host can upload an MP3 file to a Connect Pro meeting room, that music is synchronized. This means that individual participants have no control over that music. This flash based music player streams MP3 files to each individual participant. This gives everybody the ability to pause the song, mute the sound or even change the track. An XML file accompanies the SWF where you can add as many music tracks as you'd like. Simply open the XML file in a text editor and add some pointers to MP3 files that you've uploaded to a Connect server.
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