Roles and Permissions

( View the tutorial .)
Every Attendee is assigned a role in an Adobe Connect meeting room. There are three different roles an Attendee can be assigned: Host, Presenter, and Participant. Each role has access to different menus and tools.

Understanding what Attendees are able to do in each of the different roles and assigning appropriate roles to Attendees in order to accomplish your goals is important to the success of your class or meeting. Each role is represented by a different icon in the Attendee List pod.

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Three Roles in a Meeting Room

Hosts, Presenters, and Participants all have access to different options and menus inside a meeting room as well as within the Adobe Connect Central Web Interface.

Note that within a meeting, promotions will last until the attendee quits her browser. This means that even if the Host demotes the attendee, the attendee can leave and re-enter the meeting with the highest permissions she was previously granted until she quits her browser.

Setting Roles through the Adobe Connect Central Web Interface

Only the meeting room creator is able to edit the meeting room settings and Participant List by accessing them directly through the Adobe Connect Central Web interface.

Hosts are only able to access and edit the Participant List and other meeting room settings from within a meeting room by accessing the Web interface through the Manage Meeting Information option in the Meeting menu.

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Manage Meeting Information Option in the Meeting Menu

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Host View of the Connect Central Web Interface Accessed through the Meeting Menu

See Editing Participants under Creating/Editing Meetings for more information about adding Attendees to the Participant List.

Adobe Connect Central Web Interface – Edit Participants Option (Hosts whose roles are assigned through the “Current Participants” List)

Only Attendees whose roles are set to Host through the Connect Central Web interface Participant List are able to access the “Manage Meeting Information” option in the Meeting menu from within a meeting room. Attendees who are promoted to Host using the “Set User Role” button in the Attendee List pod do not have access to the “Manage Meeting Information” option in the Meeting menu.

Adding Invitees to the Participant List in the Connect Central Web Interface without promoting them to Presenter or Host does not provide them with any additional access to menus or tools. An Invitee who is assigned the role of Presenter or Participant in the Participant List cannot modify the Participant List or any other meeting room settings.

To manage meeting participants from the Connect Central Web Interface accessed through the Meeting menu in the meeting room,

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Edit Participants Link in the Host view of the Connect Central Web Interface

NOTE: If you are a meeting Host but don’t have a meeting creator license, DO NOT click the “Home” tab in the upper-most tool bar. Selecting this tab will take you to the Connect Central home screen from which you will NOT have access to the meeting room information.

Options for Setting Roles
There are two places where Attendee roles can be set: within the meeting room, and through the Adobe Connect Central Interface. Attendee roles that are set from within a meeting room are temporary and will be reset to their original level as soon as the Attendees leave the room and close their browsers. Roles that are assigned through the Meeting Manager Interface are permanent and not related to entering and leaving a meeting room.