Showing PowerPoint Notes During a Recorded Meeting

Showing PowerPoint Notes during a Recorded Meeting
The ability to allow Attendees to view PowerPoint Notes in a presentation displayed in the Share pod is another feature available in an Adobe Connect meeting room. This option may be particularly helpful when recording class sessions and large meetings.

1. First, create the PowerPoint presentation that will be used in the Adobe Connect meeting.
2. Next, type or paste the text of the script into the note section for each slide.
3. Save your PowerPoint (.ppt) file in a folder on your computer.
4. Open the meeting and, in the Share pod, select Documents >> Select from My Computer. Select the name of the presentation, and then select Open. The PowerPoint will be uploaded to the Share Pod.

To allow users to display the notes while viewing the recording do the following:

1. Click the "Show/hide sidebar" button (located next to the navigation arrows in the lower left hand corner of the Share pod) to have the sidebar appear. If needed, expand the Share pod so that you can see the outline and notes tabs.
2. Un-sync the presentation by making sure that the "sync" button is in the up position. It should be light gray, not dark.

   When the Presentation is delivered with the Sync button engaged (button is dark gray),

   • the Presenter will be able to see the PowerPoint notes
   • the Participants will not be able to see the notes
   • the notes will not be visible in the recording.
   • the Presenter will control the presentation of the slides for everyone in the meeting room

   When the Presentation is delivered with the Sync button NOT engaged (button is light gray),

   • the Presenter will be able to see the PowerPoint notes
   • the Participants will also be able to see the notes
   • the notes will be visible in the recording.
   • the Presenter will NOT control the presentation of the slides for everyone in the meeting room. Each individual Attendee will control which slide is displayed for themselves
3. Select "Record Meeting..." from the Meeting Menu.
4. Give the presentation and stop the recording when you are finished.

Once the configuration is set and the meeting has been recorded, the notes tab will be available in the recording. The recording can be paused at any point, and the PowerPoint/Presenter file is still accessible - both to freely navigate and to scroll the notes tab. It works independently of the rest of the recording. The end users can view the PowerPoint file within the recording at their leisure.

Note: In a live meeting, when the presentation is "un-synced," each meeting attendee will need to advance slides for themselves to view the presentation. The Presenter's actions WILL NOT be displayed for everyone in the meeting room. Therefore, it is NOT recommended to "un-sync" the Share pod when recording a meeting with live Attendees.

A better alternative is to record your presentation in Presenter, post the file to the Web, and distribute that link instead of putting the presentation in Adobe Connect.