Creating Templates

Converting a Meeting to a Template
Templates are useful for creating a number of meeting rooms with identical content and/or identical layouts. Meeting creators (only) can save a customized meeting room as a template for future meeting rooms.

When a license is assigned to someone, Adobe Connect creates a "Content folder" for that user. Within the Content folder is a folder called "My Templates." Moving an existing meeting room into this folder makes it available as a template to be used by that person when creating additional meeting room. Only licensed "Meeting Creators" are assigned a Content folder, so, only licensed users can create templates. Customized templates are available for use only by the person who owns that specific Content folder. They are not available for use by others in the Penn State community.

Template rooms are not available to use for holding meetings. They are "cookie cutters" that are used only to create new, identical meeting rooms.

Creating a Template
As a meeting creator, to convert an existing meeting room to a template:

1. Log in to the Adobe Connect Central Web interface at http://breeze.psu.edu.
2. Access the Meeting List screen by clicking the "Meetings" button on the dark gray tool bar at the top of the screen.
3. Click the check box to the left of the meeting room name to select the meeting room you want to convert into a template.
4. Click the "Move" button on the lower-most tool bar.

   [inline:MoveButton.jpg]
   The Move Button

   Two columns are displayed. The name of the meeting room is displayed in the left column.

5. In the right column, under the heading "Or select a different destination folder:" click the link for the "My Templates" folder, then click the "Move" button.

   [inline:MoveFolder.jpg]
   The "My Templates" Folder Choice

6. Click "OK". Your meeting room now resides in your “My Templates” folder.

Once a meeting room is moved to the templates folder, it becomes a template and is no longer available to be used for meetings.

Content Converted to a Template
When a meeting room is converted to a template, the room created from the template is a duplicate of the original room. All layouts, pods, contents, and room information are preserved in the template, including the following:

• Layouts with name, order, and starting (selected) status
• Pods with name, size, position, and settings for full-screen toggle
• Pod content
• Page number in FlashPaper and position of the seek bar in Flash Video (FLV file)
• Whiteboard overlay contents
• Poll state (Prepare, Open, Close) questions, answers, and broadcast results
• Questions and answers, Chat pod link, and status (Open, Answered, All)
• Camera and voice settings
• Room on hold (Yes, No)
• Value for guest entry
• Messages for Meeting on Hold and End Meeting
• Room background, screen resolution, and bandwidth
• Presenter Only area status

However, certain information is not saved to the template. The following is NOT saved:

• Chat Pod content
• Audio conference information
• Audio Setup Wizard settings

Note: The steps for accessing and editing meeting information and settings are outlined in more detail in Editing and Deleting Meetings under Creating/Editing Meetings.