Getting Started with Presenter V.7

Step Overview for Creating a Presentation

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Adobe Presenter

1. Plan your PowerPoint presentation and use the note page on each slide as a script when recording your slide narration.
2. Open the PowerPoint presentation in PowerPoint with the Adobe Presenter plug-in installed.
3. Use the “Audio” feature to add audio narration and import pre-recorded audio. (See Recording and Editing Audio for details.)
4. Use the “Flash” feature to insert SWF files. (See Adding and Managing Flash Files for details.)
5. Use the “Video Import” feature to add 3GP, F4V, ASF, AVI, DV, DVI, MOV, MP4, MPEG, MPG, WMA, WMV, and FLV video files. (See Capturing and Editing Video for details.)
6. Publish and then preview your presentation. Then make any necessary edits. (See Publishing Presentations for details.)
7. Publish the final presentation as a zip file to later upload to ANGEL, to a Web Space, or to the Adobe Connect Server. (See Sharing Presentations for details.)

Preferences Settings

1. Open your PowerPoint presentation.
2. Select from the menu bar, Adobe Presenter>Application>Preferences.

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Preferences Settings

3. In the Adobe Presenter Preferences Window select the Presenters tab.

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Adding Presenters

4. To add or change information about this file, click on the add, edit, or delete buttons. You can provide Presenter information such as a photo, name, e-mail, or biography.

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Editing Presenter Information

5. When you are satisfied with the information, click OK.
6. Next select the Servers tab.
7. Click Add.
8. Enter a unique name for each server you want to access. For example: Penn State users might call the server “Penn State Adobe Connect Server.”
9. Enter the Adobe Connect Server address. For Penn State users it would be http://breeze.psu.edu.
10. Click OK.
11. Finally, select the Audio Source tab.
12. Click on the radial button for “Microphone” and check the box for “Always prompt to set microphone levels before recording.”
13. Click OK when finished.

Presentation Settings

1. Open your PowerPoint presentation.
2. Select Adobe Presenter>Presentation>Settings.

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Presentation Settings

3. Select the Appearance tab.
• Add a new title and summary information, if desired.

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Appearance setting

4. Select the Playback tab.
• Select or deselect the appropriate checkbox for each of the four Playback Options: Auto play on start, Loop the presentation, Include slide numbers in outline, and/or Pause after each animation.
• Select a time to wait for slides without audio or video. The maximum duration is 100 seconds per slide that does not have audio or video. This setting applies to ALL slides in the presentation, not just a slide with video or audio. All slides will display for the length of time set. It is important to note that if you have animations or videos that are longer than 100 seconds but that don't contain audio, you will need to add a silent audio track to the slide on which the file resides. The silent audio track will need to be the same length or a little longer than the run time of the file.
5. Next select the Quality tab.
• Select a Publish For: choice (My Computer/Adobe Connect Pro/Adobe PDF) for where your presentation will ultimately reside and be accessed by users.
• Set the appropriate Audio Quality, Image Quality and Control Preloading settings for your presentation. The audio quality and image quality settings you select will affect the final quality and size of your published presentation. Lower quality results in smaller files.
• Click on the checkbox “Use these settings for new presentations” to save these settings for future projects.
6. (Optional) Select the Attachments tab, click Add, and then select the file you want to attach to your presentation.
7. Click OK to close the Presentations Settings.

Adding and Managing Flash Files

Inserting Flash Files

1. Go to the slide into which you want to insert the file.
2. Select Adobe Presenter>Flash>Insert SWF>Insert SWF file.

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Inserting SWF Files

3. Navigate to and click on the SWF file you want to insert on the slide.

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Navigating SWF Files

4. Click Open, and the file will open on the slide.
5. Follow steps 1 – 4 until all SWF files are inserted.

Managing Flash Files

1. Once all flash files are inserted, go to Adobe Presenter>Flash>Insert SWF>Manage SWF file.

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Managing SWF Files

2. In the Manage Flash (SWF) Window, select one of the Flash files in the list.

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Control Using Presentation Action Playbar Check Box

3. Then, select the Control using presentation action playbar check box.
4. Click OK after all the flash files are set up.

Capturing and Editing Video

Importing Video

1. Open your PowerPoint presentation.
2. Select or create a new slide to which you want to add the video file.
3. Select Adobe Presenter>Video>Import.

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Importing Videos

4. Navigate to and click on the video file you want to import to the slide.

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Navigating Video Files

5. Under Import Options, select a Quality option from the menu.
6. Click Open, and the file will import to the slide.
7. Follow steps 1-6 until all video files are imported.

Capturing Video

1. Select or create a new slide to which you want to capture the video file.
2. Select Adobe Presenter>Video>Capture>Capture Video.
3. In the As: drop-down menu to the right of the Attach to menu, select “Slide video” to record video directly on the selected slide, or “Sidebar video” to record video for the Presenter image area.
4. In the Attach to menu, check if the correct slide is selected. If necessary, click the drop-down menu and select a different slide.
5. Under the Settings Panel, select the appropriate Video Device, Quality and Display Size for your presentation. Make sure your video device is properly plugged into your computer before selecting the video device.
6. (Optional) If you would like to record audio while capturing video, check the “Record Audio” check box, and set the appropriate Audio Device and Quality for your presentation.
7. Click the “Record” button to start capturing video.
8. When finished, click the “Stop Recording” button. (Adobe Presenter converts the captured video to FLV format.)
9. Click “Play” to view the current recording.
10. You can delete the current recording by clicking the “Trash Can” button, and then re-capture video by following the steps 7-9.
11. When the video is complete, click the Save Recording To File button. (If you would like to save the recording to a different location than where the presentation is saved, navigate to a new location for the video file.)
12. Specify a filename.
13. Click Save.
14. Click OK to close the Capture Video window.

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Capturing Video

Editing Video

1. Select the slide containing the video file you would like to edit.
2. Select Adobe Presenter>Video>Edit.
3. In the playbar, use Play/Pause to start and pause the video file.
4. Move the starting and/or ending markers on the bottom of the video play bar to create a new start and/or endpoint of the video. This will change how much of the video will be displayed for the viewers. Only the selection between the markers will be displayed.
5. You may also choose the appropriate “Effects,” and set the Start After trigger for performing the effect (Time Delay, Animations, and Audio), Speed (the duration of the selected effect) and Time in Seconds (amount of time to wait for the effect to take place).
6. When finished, click OK.

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Editing Video

Recording and Editing Audio

With a microphone connected to your computer, you can record audio that you want to include for each slide. The slide notes in PowerPoint can be used as a script for your narration.

Importing slide notes (Optional)
Note: If you prefer to read your script from printed materials you can skip over this section on “Importing slide notes.”

1. Open your PowerPoint presentation.
2. Select Adobe Presenter>Audio>Record.

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Recording Audio

3. Calibrate your microphone by following the instructions in the Set Microphone Recording Level dialog box that appears.

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Set Microphone Recording Level

4. Click OK.
5. Select the View Script option.

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View Script Option

6. Click Import Notes.
7. Select Slide Range: All slides.
• Current Slide: Imports notes from the current slide.
• Slides: Select specific individual slides in the presentation.
• To select multiple slides, hold down Shift or Control and select the slide numbers in the list.
8. Select Import options: Append imported notes to current scripts.
• Append Imported Notes to Current Scripts will add any imported notes to the end of existing scripts.
• Replace Current Scripts with Imported Notes removes any existing scripts.
9. Click OK, or if ready to record audio, go to step 5 in the Record Audio section.

Recording Audio

1. Open your PowerPoint presentation.
2. Select Adobe Presenter>Audio>Record.

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Recording Audio

3. Calibrate your microphone by following the instructions in the Set Microphone Recording Level dialog box.
4. Click OK.
5. Click Record to begin recording audio.

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Recording Audio for Slides

6. Speak into the microphone.
7. When you finish, click Stop Recording. (Adobe Presenter converts the audio to MP3 format.)

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Stop Recording

8. Click Play [inline:0206.gif] to listen to the recording.
9. Click Next [inline:0207.gif] to record audio for the next slide.
10. When you finish, click OK.

Editing Audio - Adding Silence

• If you import an audio file and need to synchronize the audio with slides.
• If you have inserted a Flash file with audio, such as a “talking head” video of a speaker, into a presentation and want to synchronize the Flash file audio with slides.

1. Open your PowerPoint presentation.
2. Select Adobe Presenter>Audio>Edit.

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Audio Editor

3. The Audio Edit dialog box will open.

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Editing Audio

4. Click the exact point on the audio file where you want to start the silent period.
5. From the Audio Editor menu, select Insert>Silence. The Insert Silence dialog box appears.
6. In the Insert text box, enter a number to specify the length of silence (in seconds).
7. In the pop-up menu to the right, notice that the Cursor Position, which is the default, is selected.
8. Click OK. Adobe Presenter adds the silent period to the audio file and displays it in the waveform.
9. To test the audio file with the silence added, click Play (green arrow) in the lower-left corner of the Audio Editor Dialog box. Click Stop (dark gray square box) when you are finished listening.

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Playing Audio

Editing Audio - Adjusting Volume

1. Select the audio to be adjusted, by clicking and highlighting it.

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Highlighting Audio Clip

2. In the Adobe Presenter Audio Editor window, select Tools>Volume.
3. The Adjust Volume dialog box will open.

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Adjust Volume Dialog Box

4. Uncheck the Normalize and Dynamics check boxes.
5. Click the volume slider on the left side and drag it up to increase volume, or down to decrease volume. When finished, click OK.
6. (Optional) You can change the audio processing options, as follows:
• Normalize allows Adobe Presenter to adjust the sound volume
  automatically. Normalizing audio helps keep the sound level consistent between slides.
• Dynamics amplifies quiet sections of the audio to help compensate for variations in audio volume. The Advanced Controls for Dynamics are only available when Dynamics is checked.
7. (Optional) Click Advanced Controls for advanced editing audio volume options.
• Ratio specifies the maximum amplification that Breeze Presenter will use. The default setting of 2.0 sets the quietest sections of the audio to be amplified by a factor of 2. A higher setting can improve a project that has large disparities between quiet and loud sections, but can also amplify background noise.
• Noise Threshold controls the amplification of background noise. Adobe Presenter doesn’t amplify any sound below the threshold. If background noise is amplified too much, it may help to set a higher noise threshold. (Note that the Dynamics option does not work well with high noise levels.) Click OK to save and close all of the dialog boxes.
8. When you are finished close the Edit Audio window.

Editing Audio - Deleting Audio

1. Open your PowerPoint presentation.
2. Select Adobe Presenter>Audio>Edit.

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Audio Editor

3. The Audio Edit dialog box will open.
4. Select a section of an audio file directly on the waveform by clicking and dragging to highlight the portion to delete.
5. Click the “Delete” button to delete the selected part of the audio file.

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Deleting Audio Clip

Adding a Quiz to ANGEL

1. Add a quiz to your PowerPoint file using the Adobe Presenter add-in.
2. Publish the presentation as a .zip file.
3. In ANGEL, select Add Content in the Lessons toolbar.

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Add Content

4. Select IMS/SCORM Package as the type of item to upload.

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Select IMS/SCORM Package

5. Select Upload an IMS/SCORM Package.

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Upload IMS/SCORM Package

6. Click Browse to locate the .zip file.

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Browse File

7. Select the .zip file and click Open.
8. Type a title for the file.

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File Title

9. Click Upload File.

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Upload File

10. Select SCORM.htm from the Default File pull-down list.

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Select SCORM.htm

11. Click Extract Files and wait a few seconds.

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Extract Files

12. After the file is uploaded and it opens, if the presentation is set to auto play click pause, select Utilities in the toolbar.

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Utilities

13. Select SCORM Assignments.

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SCORM Assignments

14. Check the check box beside the file name.

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Checkbox

15. Select the appropriate category from the Gradebook Category pull-down list.

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Gradebook Category

16. Click Submit.

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Submit Gradebook Category

17. Click OK.

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Click OK

18. Click Done.

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Click Done

Optional SCORM Version Setup

1. After you have finished crafting the quiz, select from the menu bar, Adobe Presenter> Manage.

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Quiz Manager

2. In the Quiz Manager window, select the “Reporting” tab.
3. Select “SCORM” under the Learning Management System (LMS) section.
4. Click “Manifest” to set options for how the SCORM manifest file is created.

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SCORM Manifest

5. Choose “Version 1.2” from the pull-down list under the SCORM Version section.

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SCORM Version

6. Click OK.

Reporting Quiz Grades in ANGEL

Quiz Reporting

1. In ANGEL, select a Quiz that has been uploaded and students have completed.
2. After the Quiz opens, select Reports from the Toolbar.

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Quiz Reports

3. Select SCORM Reports.

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SCORM Reports

4. View User Report information.
5. Click Done when finished.

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User Reports

6. Click Done, again, in next window.

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Done

Gradebook Reporting

1. Select the Manage Tab.
2. Select Gradebook in the Course Management section.

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Gradebook

3. Select Quizzes, Exams, or whichever category you assigned to your Presenter Quiz from the View Grades Category pull-down list.

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View Grades

4. Select which user or leave as All Users from the View Grades User pull-down list.
5. Click Go.

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Go

Publishing Presentations

Publishing an Unzipped Presentation

1. Open your PowerPoint presentation.
2. Select Adobe Presenter>Presentation>Publish.

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Publishing Presentations

3. Select the Location where you want to publish the presentation within My Computer.
4. If necessary, adjust the Settings and Slide Manager options.

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Output Options & Slide Settings

5. Make sure the Zip package check box, under the Output options section, is not checked and the “View output after publishing” check box is checked.
6. Click Publish.
7. When the file has completed publishing it will automatically launch in your web browser.

Publishing a Zipped Presentation

1. Open your PowerPoint presentation.
2. Select Adobe Presenter>Presentation>Publish.

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Publishing Presentations

3. Select the Location where you want to publish the presentation within My Computer.
4. Uncheck the “View output after publishing” check box first, then select the Zip packages check box under the Output Options section.

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Output Options

5. Adjust Settings and Slide Manager options if desired.
6. Click Publish.
7. The Publish window will close when completed.

Extracting Zipped Presentations - Using WinZip Extraction

1. Navigate to the exported Zip folder, then right click on the folder and select Open with WinZip.

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Open with WinZip

2. Select Extract from WinZip menu.
3. Select the folder to save the files into, such as in My Presenter Presentation. You may also create a subfolder to save the extracted files so that the files are grouped together in a same folder.
4. Select Extract.

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WinZip Extraction

Extracting Zipped Presentations - Using the Extraction Wizard

1. Navigate to the exported Zip folder, then right click on the folder and select Extract All.
2. Select Next in the Extraction Wizard window.
3. Navigate to the folder where you want to extract the files into.
4. Select Next again and the file extraction will begin.
5. Once the extraction process is completed, select Finish.

Playing a Published Presentation

1. Double click on the index file, which will open the presentation in a Web browser.
2. Select the play button to play each slide.

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Adobe Presenter Playbar

Publishing a Presentation to Adobe Connect Pro Server
Note: To publish to the Adobe Connect Server you must have Meeting Creator access privileges.

1. Open your PowerPoint presentation.
2. Select Adobe Presenter>Presentation>Publish.

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Publishing Presentations

3. Select the tab “Adobe Connect Pro” on the left side of the Window.
4. If your server URL or server name is not showing in the Server Configuration window or in the list (click small down arrow) then click on Edit Servers.

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Editing Adobe Connect Pro Servers

• This will take you to the Adobe Presenter>Application>Preferences>Servers tab.
• Click Add.
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  Adobe Connect Pro Settings
• Enter a unique name for each server you want to access. For example: Penn State users might call the server “Penn State Adobe Connect Server.”
• Enter the Adobe Connect Server address. For Penn State users it would be https://breeze.psu.edu.
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  Adding Penn State Adobe Connect Server
• Click OK.
• The name will appear in Adobe Connect Pro Settings window. Click OK to close the Adobe Presenter – Preferences window.
• The name and URL should now appear in the in the Server Configuration window.
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  Adobe Connect Server Configuration
5. If you have included Audio, Video, or Attachments in your Presentation, make sure to check each of the boxes by Clicking the appropriate Output Options and Upload source presentation with assets options.
6. Click Publish.
7. When the files have completed processing, you will be taken to the Adobe Connect Server Login home screen.
8. Click on Login and login to the server using your Penn State Access Account.

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Adobe Connect Server Login

9. After completing the Login you will be taken to your User Content screen.

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User Content

10. (Optional) Click on the name of the folder or create a new folder where you want to publish the presentation into. You can select and publish to any folder listed as long as you have the proper access privileges. In this example the file will be published to the Adobe Presenter Content folder. Observe in the following graphic the path to the location where the file(s) will reside.

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Adobe Presenter Content Folder

11. Click the Publish to This Folder button.
12. Complete the Content Information screen.
• Title and Language are required fields.
• Custom URL: You may enter a unique URL in the text box, or leave the field bank for a system-generated URL.
• For more information about setting permissions, please visit http://meeting.psu.edu/createnew.
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  Content Information
13. Click the Next> button to set access permissions.
14. Click the Next> button to complete the publishing process.
15. The Content Information Screen will appear and the Adobe Presenter Dialog stating you successfully published your file. Note the URL for Viewing to distribute to meeting participants.

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Project Published to the Adobe Connect Pro Server

16. Click OK in the Adobe Presenter Dialog.
17. To exit Click OK in the Adobe Presenter – Publish to Connect Pro window.

Note: The uploaded Adobe Presenter Presentation is now available to be used in an Adobe Connect meeting room. Meeting host could broadcast the Presentation to the participants by selecting the Presentation from the Content Library in a Meeting Room Share Pod.

Sharing Presentations

In an Adobe Connect Meeting Room
After you have published a Presenter presentation to the Connect Pro server or your computer, you can add the presentation to a Connect Pro meeting by bringing the file into the share pod from a Content Library or directly from the desktop. For information and procedures for share pods and how to upload content, please visit http://meeting.psu.edu/sharing.

In an ANGEL Course
Upload the Adobe Presenter Zip file in ANGEL by selecting the Add a File link from Add Content, which is found under Course Lessons.

Using Adobe Presenter with ANGEL
If you are using Adobe Presenter with ANGEL to provide students with narrated instructional materials, you will be interested in two topics that were recently added to the online ANGEL Help and Information Guide which provide suggestions of alternatives to uploading large files to ANGEL.

• Optimizing File Sizes for ANGEL: http://angelkb.ais.psu.edu/article.asp?article=1520&p=2
• Media Storage Options at Penn State:
  http://angelkb.ais.psu.edu/article.asp?article=1517&p=2
• For more information, see the article posted at the ANGEL Community Hub: http://ets.tlt.psu.edu/angel/

In Web Space

1. After extracting individual files from the zip file and saving them into a new folder, upload the folder to your Web space. The folder will contain multiple files depending on the size and complexity of your presentation. Here are some examples of the files and subfolder(s): breeze-manifest.xml, components.Swf, index.htm, viewer.Swf and data subfolder.

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Sharing Presentation in Web Space

2. Once uploaded to your Web space, open a Web browser and navigate to the link to the index.htm file in your folder.

Saving Presentation Files for Future Revisions
In order to make any future changes to your Project file, you will need to save the PowerPoint .pptx file, the folder that contain the audio files, and everything else that you created using the Adobe Presenter menu. The folder will have the same name as the PowerPoint.pptx file.
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Saving Presentation Files