Adobe Connect Community

The Penn State Bulk Upload Utility is a customization to the Adobe Connect Central Web interface. It can be used to

• Create accounts for users who have never logged on to the server and add them to the Current Participant list
• Add a large number of users to the Current Participants list without having to hand-select each user individually
• Remove all Participants from a meeting room

Accessing the Bulk Upload Utility
From the Edit Participants page in the Adobe Connect Central Web interface (see Editing Participants under Creating/Editing Meetings for details), click the "Bulk Upload" link.
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Bulk Upload Link

To return to the standard Edit Participants page, click on the "Select Participants" link.

Options for Uploading Users
There are three options for bulk uploading participants to the Current Participant list in an Adobe Connect meeting room:

• From a text list of Penn State Access and Friends of Penn State IDs
• From an eLion e-mail formatted class list
• From an eLion spreadsheet formatted class list

Uploading From a Text List
You can add users to the Current Participants list by entering their Penn State Access or Friends of Penn State IDs into the Add Participants box. This option should be used when a class list is not available through eLion, or to add users to a previously-uploaded class list.

To upload user IDs from a text list, select the "User List" format option and copy and paste the IDs into the Add Participants text box. The IDs can be hand-entered into the text box, as well. Make sure not to include blank lines; a blank line is treated as a user ID. Click the "Submit" button when finished.

When adding users this way, each ID needs to be on a separate line followed by a return.

• Do not include @psu.edu for Penn State Access Accounts
• Do identify Friends of Penn State accounts by adding @fops to the ID

For example, a list of IDs to be copied from a text document would look like this:

User List Example

In this example there are two Penn State Access Account IDs and one Friends of Penn State ID being uploaded to the Participant List.

Uploading From eLion (Class List E-Mail or Spreadsheet)
You can use an eLion class list e-mail message or spreadsheet-formatted class list to add users to the Current Participants list. To do this, select either the "Elion Email" or "Elion Spreadsheet" format option as appropriate, and copy and paste the student information into the Add Participants text box. Click the "Submit" button when finished.

The student information to copy from an eLion e-mail formatted class list looks like this:

Student Information to Copy from an eLion E-Mail Formatted Class List

Similarly, the student information to copy from an eLion spreadsheet formatted class list looks like this:

Student Information to Copy from an eLion Spreadsheet Formatted Class List

You do not need to reformat the text, but be sure to copy and paste only the student information into the text box. Note that sometimes when copying and pasting to the Add Participants text box, the mailto tag (mailto: user e-mail address) is also included. This is especially true if you are using Eudora as your e-mail client. If this happens, you will need to reformat the text and delete all of the mailto tags before submitting the list.

Removing All Participants from a Meeting
Just as you can "bulk upload" users to the Participant List, you can also "bulk remove" all Participants from the list. To do this, check the "Remove Existing Participants" check box when uploading new users. This method has the following limitations:

• You must also be uploading at least one additional member to the list
• You cannot specify individual IDs to be remove -- all members with Participant permissions will be removed
• Members with Host or Presenter permissions will not be removed -- Hosts and Presenters must be removed one at a time through the Edit Participants interface; see Editing Participants under Creating/Editing Meetings

Remove Existing Participants Checkbox

IDs that Fail to Upload
Generally, IDs can fail to upload for three reasons:

• Blank lines were included in the Add Participants text box
• The ID was not found in the Penn State LDAP database
• The ID was not formatted properly; see above for proper formatting

Extra blank lines added to the Add Participants text box will be treated like lines containing IDs. For each blank line in the Add Participants text box, you will get the error message that the user ID failed, but the text box listing the failed IDs will be blank. You don't need to do anything in response to this message -- your user list should still have uploaded properly.

IDs submitted for bulk upload to Penn State Adobe Connect meetings are checked against the Penn State LDAP database and Friends of Penn State database. If you have entered an ID that can't be found in these databases, the ID will be listed in the "Failed Userids" text box. You will need to check these failed IDs to determine why they were rejected and re-submit them through a new upload session.