Adobe Connect Community

Make sure all tasks that need to be completed during the meeting are assigned. Typically these tasks will include:

• As each presenter comes forward to give his/her presentation, the face-to-face room moderator should help presenters connect mic(s) and test sound.
• If wireless sound is being used, remind attendees to turn off cell phones -- Bluetooth is especially a problem. Using a PowerPoint slide posted in the Share pod of the projected meeting room would be an easy way to make this announcement.
• The Adobe Connect room moderator should make announcements to Adobe Connect attendees and/or post announcements in a Note pod. For example, attendees could be reminded to post questions in the Chat pod.
• The Adobe Connect room moderator should make sure attendees can hear and can communicate (e.g., through the Chat pod). When making sure all can hear, also post the question in the Chat pod so that people who cannot hear know that they should be able to. Either ask people to respond via the Chat pod or ask them to use the emoticons in the Attendee list. When using the Attendee List emoticons, you can ask for those who can hear to give you a thumbs-up. Remember to clear the emoticons after responses are given.
• The Adobe Connect room moderator should switch layouts as needed based on the Presenter’s needs. Please be aware that switching between layouts causes pods on the screen to move around. People inclined to get motion sickness need to know in advance to look away from the screen. Switching layouts also causes an interruption in the audio broadcast. Remind presenters to stop speaking while the layout is changing.
• The Adobe Connect room moderator should introduce each presenter and his/her topic via a Note pod. If the agenda is published in advance, this should be posted in a Note pod before the meeting starts.
• The face-to-face room moderator should “coach” presenters if they forget the tips for presenting in Adobe Connect while they are speaking, e.g., let them know that the Adobe Connect audience cannot hear and remind them to speak into the mic. Before the meeting begins, make sure you have a way to communicate these problems to the presenters without disrupting the presentations.
• If remote Participants are broadcasting sound, be sure they know to mute their mics when not speaking.
• The face-to-face room moderator will implement an equipment failure backup plan if needed.