Adobe Connect Community

Meeting Creators and Hosts can manage participants via the "Edit Participants" page in the Adobe Connect Central Web interface. Meeting Creators can access the Participant List from both the Web interface (http://breeze.psu.edu) and from within the meeting room. Hosts can access the Participant list only from within the meeting room.

PRESENTERS are no longer able to edit meeting room information or the Participant List (even though the Adobe documentation says they can). You have to be a Meeting Creator or meeting Host listed on the Participant List in order to have access to the "Manage Meeting Information" option in the Meeting menu.

• Editing the Participants List through the Adobe Connect Central Web Interface
  (View the tutorial.)

  Note: This option is only available to users with a Meeting Creator license.

  When creating a meeting, the Edit Participants page is a step in the Wizard (see Creating New Meetings under Creating/Editing Meetings for details).

  When Meeting Creators need to edit participants after a meeting room has been created, they have two options:

  • using the Adobe Connect Central Web interface at http://breeze.psu.edu or
  • using the Manage Meeting Information option in the Meeting Menu from within a meeting room.

  This section addresses editing the Participant List through the Adobe Connect Central Web interface.

  If this is the first time you’ve entered the Adobe Connect Central, you will see a screen similar to this:

  
  Adobe Connect Main Screen

  To access the Participant List for a meeting room, click on the Meetings button in the gray toolbar at the top of the screen under Adobe Acrobat Connect Pro banner.

  
  Meetings button on the Adobe Connect Central Web Interface Screen

  A list of your meetings will be displayed.

  
  List of Meetings

  Access the Meeting Information screen by clicking the name of the meeting room containing the Participant List you want to edit. Click the Edit Participants link and edit as needed.

  Adding Users to the List
  To add an Invitee to the “Current Participants” list, select the name from the “Available Users and Groups” list on the left and click the “Add” button.

  Note that participants will not be available on this page unless they have previously logged on to the Adobe Connect server at least once.

  To add users who have not previously logged onto Adobe Connect, or to add multiple users at once, see Bulk Upload Utility under Creating/Editing Meetings.

  
  Select Participants Screen

  Changing an Attendee's Default Role
  The Current Participants list shows the roles of the meeting attendees (an attendee's role defaults to Participant if not on this list). Attendee roles can be changed permanently through the Participants List or changed temporarily within a meeting room (see Roles and Permissions under Using Adobe Connect for details). Attendees' roles that are changed within a meeting room will be reset to the roles in the Participant List when they re-enter a room after closing their browsers.

  To change the role of a Participant in the Participants List, select the name in the column on the right and select the new role from the “Set User Role” menu at the bottom of the list.

  If Hosts are demoted to Presenters or Participants on the Participants List, they will no longer be able to access the meeting room information or the edit the Participant List until someone else promotes them again.

  Removing Users from the List
  To remove a Participant from the Current Participants list, select the name from the list on the right and click the “Remove” button.

• Editing the Participant List by Accessing the Web Interface from within a Meeting Room

  Both Meeting Creators and Hosts can manage participants from within a meeting room by selecting Manage Meeting Information from the Meeting Menu.

  
  Meeting Room – Manage Meeting Information Screen

  Your browser will open to a screen similar to the image below. Click the “Edit Participants” link in the “Meeting Information” menu bar to access the Edit Participants screen.

  
  Example of Meeting Information Screen

  Note: Some users have problems accessing the Meeting Information page, usually when trying to access the list of recordings, even though they are designated as a Host in the meeting room via the Participant List. The cause of this problem is the browser or the browser in connection with Penn State's Web Access. For example, if you are running your meeting through Firefox but have a different browser set as your default browser, when you select "Manage Meeting Information" from the "Meeting" menu (from within a meeting room), the page will open in your default browser, not in Firefox. If you haven't logged in to another Penn State service using Web Access with your default browser, Connect will tell you that you aren't authorized to access the Meeting Information Web screen. Unfortunately, Connect doesn't know to ask you to log in. The solution is to make sure you are running your meeting from within your default browser.

  Adding Users to the List
  To add an Invitee to the “Current Participants” list, select the name from the “Available Users and Groups” list on the left and click the “Add” button.

  Note that participants will not be available on this page unless they have previously logged on to the Adobe Connect server at least once.

  To add users who have not previously logged onto Adobe Connect, or to add multiple users at once, see Bulk Upload Utility under Creating/Editing Meetings.

  
  Select Participants Screen

  Changing an Attendee's Default Role
  The Current Participants list shows the roles of the meeting attendees (an attendee's role defaults to Participant if not on this list). Attendee roles can be changed permanently through the Participants List or changed temporarily within a meeting room (see Roles and Permissions under Using Adobe Connect for details). Attendees' roles that are changed within a meeting room will be reset to the roles in the Participant List when they re-enter a room after closing their browsers.

  To change the role of a Participant in the Participants List, select the name in the column on the right and select the new role from the “Set User Role” menu at the bottom of the list.

  If Hosts are demoted to Presenters or Participants on the Participants List, they will no longer be able to access the meeting room information or the edit the Participant List until someone else promotes them again.

  Removing Users from the List
  To remove a Participant from the Current Participants list, select the name from the list on the right and click the “Remove” button.

When you are finished editing the Participant List, you can close your browser or use another Meeting Information Tool. For more information on Meeting Information Tools, refer to Editing and Deleting Meetings.