Adobe Connect Community

It is possible to access report data on a single recording that resides on the Adobe Connect server, but to do so the recording has to be moved out of the meeting folder and into a separate folder. Only users with Meeting Creator licenses can move recordings.

Preparing to Move the Recording

When preparing to move a recording to a different folder, first, be sure the person who created the meeting room is still listed as a Host in the Participant List for the meeting room. (For more information on accessing the Participant List see Editing Participants).

Next, note the name of the meeting room and the name of the recording you want to move. You actually need the name, not the URL. If you are not the person who created the meeting room, give this information to the Meeting Creator when you contact him/her about moving your recording. Moving the recording to another folder won't change the URL.

Access the Content Folder
Now, the Meeting Creator needs to access his/her content folder by clicking the "Content" tab in the dark gray menu bar at the top of the screen in the Adobe Connect Central Web Interface (http://breeze.psu.edu). This is where you will be putting the recording so you will need to create a folder where the recording files can be stored.

Content Tab

Create a New Folder to House Recordings

1. Within the Content folder, click the white "New Folder" button.

   
   New Folder Button

2. Give the folder a descriptive name. For example, the folder name could describe the owner and the contents ("Mary Public Recordings”). Special characters such as apostrophes shouldn't be a problem, but avoid them if possible.

   
   New Folder Button

3. Click "Save." You should see the message "This folder is empty." appear below the gray bar.

Move the Recording

1. Next, select the recording and move it to this folder. To do this, click the "Meetings" tab in the dark gray menu bar at the top of the screen.

   
   New Folder Button

2. Find the name of the meeting containing the recording that needs to be moved, and click the name.
3. In the row of links that starts with "Meeting Information," click the link for "Recordings."

   
   Recordings Link

4. In the list, find the name of the recording to be moved and click the checkbox to the left of the name. Then, click the white "Move to Folder" button.

   
   Select the recording and click the Move To Folder button

5. On the next screen, it says "Item(s) to Move." Click the folder where you want to place the recording.
6. Then, click the white "Move" button at the bottom of the screen.

   
   Select the folder and click the Move button

   You should get the message that "The following items were moved successfully:" Click the OK button.

Set Permissions on the Recording
Finally, you need to set the permissions for the recording(s) that you have just moved. Access can be restricted or open to the general public.

1. Click the "Content" button in the light gray menu bar at the top of the screen.
2. Then, click the folder where you have placed the recording(s). You should see the file(s) you just moved.
3. Click the name of the file for which you want to set permissions.
4. In the menu just above the gray bar, click the "Set Permissions" link.
5. Click the white "Customize" button.
6. On the next screen, where it says "Allow public viewing:" select "Yes" if you want everyone with the URL to be able to view the recording. Select "No" if you want to restrict viewing to just those listed in the "Current Permissions" list. If you are restricting viewing, customize the list by adding or deleting users from the "Current Permissions" list.

To View Report Data
After moving the meeting to a separate folder, to view the report data,

1. Click the "Content" tab in the dark gray menu bar at the top of the screen,
2. click the name of the folder where you put the recording, and
3. click the name of the recording.
4. In the "Content Information" menu bar, click the "Reports" link.

You can choose to view the recording data summary (default), as well as by slide, by question, and by answer.