Adobe Connect Community

You have to have Host permissions in order to access the Record Meeting option in the Meeting menu. Adobe Connect meetings can be recorded and saved for playback at any time. Adobe Connect records events rather than screen shots, which means that users can play the recording at whatever size they would like, and all the interactive SWF files that a typical participant would manipulate can be manipulated during playback.

Everything that happens in the room is recorded from the perspective of a Participant. Individual breakout rooms are not recorded, but materials from breakout rooms will be included in the recording if a Host brings them into the main meeting room.

Recordings can be edited in two different ways:

• online or
• offline

When editing online, rudimentary linear editing tools are provided. For offline editing, the recording is downloaded as a .FLV file.

Downloaded recordings can also be placed on a different server or on a CD for playback.

To Start Recording a Meeting

1. From within a meeting room, select "Record Meeting" from the “Meeting” menu.

   
   Record Meeting Option

2. In the Record Meeting dialog box, enter a name and summary for the meeting recording and click OK.

   
   Enter Title and Summary

A notifier and a red circle appear in the upper right hand corner of the top menu bar to indicate to everyone in the meeting room that the meeting is being recorded.


Recording Notifier

To Stop Recording a Meeting
To stop recording a meeting, do one of the following:

• Place the pointer over the red circle in the menu bar, and select the Stop Recording option from the pop-up menu, OR
• On the top menu bar, click "Meeting," then select the "Record Meeting" option to remove the check mark from the menu option.

  
  Stop Recording

The meeting recording is saved and is available for viewing at any time.

Accessing Recorded Meetings - Hosts and Meeting Room Creators
Hosts and Meeting Room Creators can access recorded meetings through the Adobe Connect Central Web interface by selecting “Manage Meeting Information” from the “Meeting” menu in the meeting room. Follow these steps:

1. Enter the Meeting room from which the recording was made.
2. Under the "Meeting" menu select "Manage Meeting Information." This will open the Web interface in your browser.
3. Click the "Recordings" link at the end of the Meeting Information menu bar to view the list of recordings for the meeting room.

   
   Recordings Link

4. Click the name of the recording to see the URL. Each recording has a unique URL. URLs for recordings that reside on the Adobe Connect server don’t change even if the recording is moved to another folder.

   
   Recording URL

5. To allow others to view the recording, post or distribute the URL. Access to recordings residing on the Adobe Connect server can be set based on the meeting room settings or individually, based on the contents of each recording. For more information about setting permissions on recordings see Setting Access Permissions for Recordings.

   Note:

   • It appears that the access settings for a Content folder don't affect the access settings for the files in that folder. Therefore, the folder can be set to not allow public access, and the recording will still be accessible to the public if its access setting is FOR public access.
   • Some users have problems accessing the Meeting Information page, usually when trying to access the list of recordings, even though they are designated as a Host in the meeting room via the Participant List. The cause of this problem is the browser or the browser in connection with Penn State's Web Access. For example, if you are running your meeting through Firefox but have a different browser set as your default browser, when you select "Manage Meeting Information" from the "Meeting" menu (from within a meeting room), the page will open in your default browser, not in Firefox. If you haven't logged in to another Penn State service using Web Access with your default browser, Connect will tell you that you aren't authorized to access the Meeting Information Web screen. Unfortunately, Connect doesn't know to ask you to log in. The solution is to make sure you are running your meeting from within your default browser.

Delete a Meeting Recording

To delete a recording associated with a meeting, you must be the person who created the meeting room.

Follow these steps to delete a recording:

1. Click the "Meetings" tab in the uppermost gray menu bar on the Adobe Connect Central Web interface home page at http://breeze.psu.edu.

   
   Meetings Tab on Home Screen of Adobe Connect Central

2. Click the name of the meeting that has the recording you want to delete
3. Click the "Recordings" link on the Meeting Information menu bar on the Meeting Information page
4. Select the check box to the left of the recording(s) you want to delete on the Recording page
5. Click on the "Delete" button.

   
   Delete Recording