Adobe Connect Community

( View the tutorial .)
Every Attendee is assigned a role in an Adobe Connect meeting room. Each role has access to different menus and tools. Understanding what Attendees are able to do in each of the different roles and assigning appropriate roles to Attendees in order to accomplish your goals is important to the success of your class or meeting.

There are three different roles an Attendee can be assigned in an Adobe Connect meeting room: Host, Presenter, and Participant. Each role is represented by a different icon in the Attendee List pod. Hosts, Presenters, and Participants all have access to different options and menus inside a meeting room as well as within the Meeting Manager Interface.

The Host
A Host has full control over the meeting room. Hosts can set up a meeting room, invite guests, manage attendees, add content, manage pods, and switch, add, or edit layouts.

The Host view includes

• 5 menus at the top of the screen,
• the layout selection bar at the bottom of the screen,
• the Presenter Preparation Area button in the lower right corner of the screen
• the Option menu icons in the lower right corner of each pod
• the “hide pod” and “maximize/minimize pod” icons in the upper right corner of each pod,
• and the ability to rename pods by double-clicking the title bar and entering a new name

A Host also has full control over the Presenter Preparation area and can move pods back and forth from the meeting room stage to the Preparation area and from the Preparation area to the meeting room stage.

The Presenter

A Presenter has moderate control over the meeting room. Presenters can broadcast live audio and video and share content from their computers. .

The Presenter view includes 2 menus at the top of the screen, but, unlike Hosts, Presenters don’t see the layout selection bar at the bottom of the screen or the button to display the Presenter Preparation area. They cannot add pods to or delete pods from a layout, change an individual layout, or change from one layout to another.

Although Presenters can see and interact with the Presenter Preparation area when displayed by a Host, they cannot move pods back and forth between the meeting room stage and the Presenter Preparation area like Hosts can.

Presenters do have access to the option menu icons in the lower right corner of each pod placed on the meeting room stage or in the Presenter Preparation area. In the meeting room stage, Presenters can access the maximize/minimize icon on the title bar but they are not able to rename, hide, or resize pods.

Presenters have no control at all over the Attendee List pod.

The Participant
In a meeting room, Participants are limited to what the Hosts allows them to do. Participants can view content and participate in interactive resources made available by Hosts, such as text chat and polls. Participants cannot broadcast audio or video, share content, or manage the meeting room in any way unless they are given permission to do so by a Host. A Participant cannot see the Presenter Preparation area and does not have access to any of the pod option menus.

Note that within a meeting, promotions will last until the attendee quits her browser. This means that even if the Host demotes the attendee, the attendee can leave and re-enter the meeting with the highest permissions she was previously granted until she quits her browser.

Setting Roles through the Meeting Manager Interface
In the Meeting Manager Interface, any Host or Presenter listed on the Participant List is able to add, delete, and assign roles to all invitees, including themselves.

Adding Invitees to the Participant List in the Meeting Manager Interface without promoting them to Presenter or Host does not provide them with any additional access to menus or tools. An Invitee who is assigned the role of Participant cannot modify the Participant List or any other meeting room settings.

See Editing Participants under Creating/Editing Meetings for more information.

Meeting Manager Interface – Edit Participants Option (Hosts and Presenters whose roles are assigned through the “Current Participants” List)

To manage participants for a meeting from the Meeting Manager Interface,

• Go to the Meeting Manager Interface at http://breeze.psu.edu
• If you don’t see the meeting that you want to edit listed in the “My
  Scheduled Meetings” section, click the “more…” link
  in the lower right corner of the section.
• Click the name of the meeting room you want to edit.
• In the “Meeting Information” menu, click the “Edit Participants” link.
• To add a Participant to the Current Participants list, select the name
  from the list on the left and click the “Add” button.
• To remove a Participant from the Current Participants list, select the
  name from the list on the right and click the “Remove” button.
• To change the role of a Participant, select the name in Current Participants
  list and select the new role from the “Set User Role” menu at
  the bottom of the list.

Options for Setting Roles
There are two places where Attendee roles can be set: within the meeting room, and through the Meeting Manager Interface. Attendee roles that are set from within a meeting room are temporary and will be reset to their original level as soon as the Attendees leave the room and close their browsers. Roles that are assigned through the Meeting Manager Interface are permanent and not related to entering and leaving a meeting room.

Within a Meeting Room
In a meeting room, Hosts can change Attendees’ roles using options available through the Attendee List pod and by using the Auto Promote option available in the Meeting Menu. In addition, Hosts can change their own roles within a meeting room by using the choices in the "Present" menu. Hosts who demote themselves, either through the Attendee List or through the Present menu, can restore their Host status from the Present menu.

Presenters are not able to change Attendee roles from within the meeting room.

Setting Roles through the Attendee List Pod
There are two ways to set user roles in the Attendee List Pod:

• Using the “Set User Role” icon and
• Using “Change Enhanced Participant Rights …” in the Option
  menu.

The “Set User Role” Icon in the Attendee List
( View the tutorial for using the Attendee List .)

To change the user’s rights using the “Set User Roles” icon, select the name of the attendee whose role you would like to change. Click the “Set User Role” icon in the lower left corner and choose the role you want to assign to that user.

Set User Role Icon

Please note: If a Host changes his/her own role using this menu, the Set User Role icon will disappear. Hosts can then reset their status from the "Present" menu on the top menu bar.

Change Enhanced Participants Rights
The “Change Enhanced Participants Rights …” option allows Hosts to set user rights on a pod by pod basis.

Options Icon in Attendee Pod

• Select the name of the desired attendee.
• Click the Pod options and choose “Change Enhanced Participants Rights…”
• Check the box beside the name of the pod.
• Click OK.

By using this option, you are able to select the Attendees and the pods to which you want to assign Presenter permissions.

Assigning Presenter rights using the “Change Enhanced Participants Rights…” option also gives the Host more control over who is able to see the Presenter Preparation area. Attendees who are promoted to Presenters using the “Set User Role” icon do have access to the Presenter Preparation area. Attendees who are given Presenter rights only to selected pods do not have access to the Presenter Preparation area.

Note that there is a quirk with selected Presenter permissions. Even if attendees are granted Presenter permissions only for selected pod types, if they leave the meeting, don't quit their browser, and then re-enter the room, they will be given full Presenter permissions, not just Presenter permissions for the previously assigned pod(s).

Setting Roles Using Auto Promote
( View the tutorial .)
Selecting the Auto-Promote Participants to Presenters option from the Meeting menu will do exactly what it says. All Attendees in the meeting room with the role of Participant will be promoted to Presenter roles. As additional Participants enter the room, they will also be promoted to Presenters automatically.

• To turn on the Auto-Promote option, from the Meeting Menu, select “Auto-Promote Participants to Presenters.”
• In the dialog box, click the “yes” button in response to the
  question.

The Presenter icon and yellow pop-up box in the upper right corner of the screen provide a quick, visual cue that the Auto-Promote option is on as well as an alternate way of toggling it off.

The Auto-Promote option is a toggle. Selecting it the first time turns it on. Selecting it again turns it off. Once promoted, Participants retain their Presenter status even though the Host may toggle off the option.

To demote Presenters who were promoted with the Auto-Promote option, use the “Set User Role” icon in the lower left corner of the Attendee List pod.

Setting Roles in the Present Menu
The Make me a Participant, Presenter or Host options in the Present menu allow Hosts to temporarily change their own roles during the meeting. The primary use of these options is to be able to view the meeting room from the perspectives of the different roles.

For Attendees logged in as Hosts, the Present menu remains in the menu bar no matter which role has been selected, making it easy to toggle between roles.