Adobe Connect Community

Developing Strategies for Running a Mixed Adobe Connect/Face-to-Face Meeting

Bringing participants at a distance into a face-to-face meeting through Adobe Connect adds an additional layer of complexity to a meeting. One way to manage this additional complexity is to include a meeting room moderator for the Adobe Connect room.

The Adobe Connect moderator's role is to greet participants as they arrive in the Adobe Connect room, help remote participants with audio issues, monitor the Chat pod, bring participants' questions to the attention of the speaker, bring problems to the attention of the speaker and/or face-to-face moderator, and act as the representative in the face-to-face meeting for the distant participants.

The Adobe Connect meeting room moderator and the face-to-face meeting room moderator have to work as a team to manage the meeting. They both need to have experience using Adobe Connect and both need to be able to recognize and solve problems that may arise while the meeting is in progress. They should both be in the room where the face-to-face meeting is taking place.

Both moderators need to work together to determine the plan for the meeting, including all of the strategies that will be implemented. In addition, they need to work with the presenters to prepare them to use Adobe Connect and with the face-to-face group to make them aware of things that are being done during the meeting to accommodate the Adobe Connect participants.

The most important things the moderators can do to make sure their combined meeting goes smoothly is plan, prepare, and practice.

• Carefully read about planning meetings and develop strategies for the elements that apply to your specific meeting goals and objectives.
• Identify and assign roles for everyone who will be helping with the meeting. (See Team Member Roles under this section.)
• Make sure all tasks are identified and assigned.
• Create a check list with deadlines for each task for each person who is helping with the meeting to be sure all tasks are completed in a timely manner.
• Hold a practice session several days prior to the actual meeting for everyone who is helping.
• On the day of the meeting, arrive at the physical meeting room at least an hour early to set up and test equipment.
• Have a backup plan in case there are problems.